Senior Executive Assistant - Travel Coordinator (TS clearance) 

Location: Arlington, VA
Date Posted: 08-15-2018
Senior Executive Assistant - Travel Coordinator (TS clearance) 
Overview: 
Seeking a Senior Executive Assistant - Travel Coordinator to support a program within the Office of the Secretary of Defense (OSD). The selected candidate will: 
 
Responsibilities: 
• Perform administrative and logistic tasks in support of U.S. and international travel by OUSD (R&E) staff including all travel and logistical arrangements
• Responsible for processing travel requests, arranging accommodations and reimbursement of expenses in accordance with the Joint Travel Regulations (JTR).
• In accordance with Defense Travel System (DTS) and ASD(R&E) guidelines, create and amend (as appropriate) authorizations (orders), and vouchers (local and non-local) in DTS;
• Prepare trip books for delivery no later than 24 hours prior to departure. Trip Books should include, agenda, orders, transportation and accommodation reservation information, meeting/logistics POCs, meeting materials, and other supporting information (as required);
• For international travel, prepare country clearances; establish host country points of contact to include embassy financial administrators and overall logistical support; coordinate with the US Embassy (as appropriate) and organize all meeting, in-country logistics, flight, hotel, and rental car reservations; prepare travel vouchers/travel claim submittals; coordinate of all IT/communication equipment; draft reports and ‘thank you’ correspondence; as required, identify the official protocols/procedures for the destination country; acquire the appropriate official gifts; prepare read-ahead materials, meeting documentation.
 
Qualifications: 
• A minimum of ten (10) years of recent and relevant experience.
• A Bachelor’s degree from an accredited college or university is required.  At the discretion of the Government, specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements
• Top Secret – ability to obtain and maintain SCI. 
• Must be proficient with the Defense Travel System (DTS) and MilAir procedures
or
this job portal is powered by CATS